Mid-term or ad-hoc salary calculations guide

Below are step by step to configure your payroll and perform mid-term or ad-hoc salary calculations.

(A)     Setup Mid-term and Ad-hoc Payment Period

Under Payroll > Payment Period, there is three new checkboxes added for user to select:

• Mid-term Payment checkbox – tick this if employee is means to pay twice a month (fortnightly), and define the Start Date and End Date for this payment, eg. 01/09/2024 to 15/09/2024.
• User required to define the salary distribution of mid-term payment either in Percentage or Fixed Amount.
• Ad-hoc Payment 1 checkbox – tick this if there is ad-hoc allowance/deduction to pay separately.
• Ad-hoc Payment 2 checkbox – tick this if there is another ad-hoc payment to be pay in the same period but different date.
• User can then specify the sequence of these payments in 1, 2, 3 processing order. 

(B)     Setup Employee Contract

System provides flexibilities for payroll user to define mid-term payment to a specific group of employees, at the same time keep the monthly payment basis for the rest of employees.

• Go to Employee Profile > view Contract – you can see the Mid-term Payment checkbox has been added under Salary Info.
• Tick this checkbox if employee is means to pay twice a month, system will calculate salary for mid-term payment as well as final payment.

(C)     Setup Allowance and Deduction for Ad-hoc Payment

For allowance or deduction to be pay in ad-hoc basis, user required to set the Calculated by to Fixed Amount. 

(D)     Process Salary Calculation and View Payment History

User can view details of each payment type under Active Payroll screen.

If additional ad-hoc allowance or deduction being added into a calculated payment period, system will display the red warning message indicator to alert user to recalculate salary for all subsequence payments in that particular period, in order to maintain to correct statutory deductions. 

(E)     Process Time-sheet Calculation

The payment period selection drop-down list under Time-sheet screen also updated to show mid-term (MT) and ad-hoc (AH1, AH2) payment. 

(F)     Payslip and Bank File Updates

User can also view Payment Period Type information in both T-format and Details Format payslip.

Payment Period information is also available in the respective bank file generation screen. 

(G)     Payroll Details and Bank Reconciliation Report Updates

User can select the mid-term (MT) and ad-hoc (AH1, AH2) payment period in generate Payroll Details and Salary Reconciliation Report.