Release Notes 3.16.00

General Functionality

Purpose: Implements the latest IMDA Peppol Advanced Ordering requirements, covering Order Transactions, Order Changes, Order Cancellations, and Order Balance for Government (B2G) transactions via InvoiceNow.
Availability: Exclusively for Singapore-based companies transacting with Government Agencies via Vendors@Gov / Peppol.

Business Profile (Control Panel > Business Profile):

Vendor ID: Must be entered and approved at Vendors@Gov. Multiple Vendor IDs must be tagged to the same CorpPass Entity ID.
Email: Required to send or receive E-Invoices from a Government Agency.

Contact Setup (Contacts > Create New):

Peppol ID: Auto-populated when the UEN is Peppol-registered. Synced directly from the Peppol directory.
Send & Receive InvoiceNow: Must be enabled per contact for E-Invoice exchange.
Business Unit: Mandatory for Government Agency contacts. Selected from a predefined dropdown list.
Buyer Peppol ID Validation: Validated based on Government UEN entity types containing GA or GB.

AB – Acknowledged: Automatically applied when a Sales Order is received.
AP – Accepted: Applied when the user accepts the Sales Order in Financio.
B2G: No Order Response is transmitted back to the buyer.
B2B: Order Response status is displayed in the system under the InvoiceNow > Order Response tab.

Notification: Triggered when the buyer sends an Order Change request.
Review: Available under the InvoiceNow > Order Change tab via the "View" hyperlink.
Accept: Updates order detail lines with the requested changes and notifies the buyer.
Reject (B2B only): Supplier may reject the change request; no changes applied to the order.
Reject (B2G): Disabled. System prompts: "This order cannot be rejected in the system. For Government (B2G) orders, cancellation must be done by the issuing agency. Please contact the agency directly."

Notification: Triggered when the buyer sends an Order Cancellation request.
Review: Available under the InvoiceNow > Order Cancellation tab, including the cancellation reason note.
Accept: Updates the cancellation status to Accepted and notifies the buyer.
Auto-Void: The Sales Order is automatically voided once the cancellation is accepted.

Purpose: Reflects the remaining outstanding order quantity for B2G orders with partial deliveries.
Notification: Triggered when the buyer sends an Order Balance update.
Access: Available via the Order Balance notification, or from the Sales Order via InvoiceNow > Order Balance tab > "View" hyperlink.
Display: Shows Balance to Deliver per item line for follow-up shipment arrangement.
Cross-reference: Three-dot options on the Order Balance screen display the corresponding Sales Order numbers.

Prerequisite: Sales Order status must be AP – Accepted before it can be converted to an Invoice.
Auto-update: Once the Government accepts the Sales Order, Financio automatically updates the status to Accepted.
Conversion: Three-dot option > Copy To > Invoice.
Status Tracking: Available under the InvoiceNow tab on the Invoice. Status is updated by the Buyer/Government.

For the full step-by-step user guide with screenshots, see: Advanced Ordering & Order Balance User Guide

For e-invoice field-level definitions, refer to the IMDA E-Invoice Submission Technical Guide on vendors.gov.sg.